Somalia: Senior Compliance and Donor Accountant

Organization: Concern Worldwide
Country: Somalia
Closing date: 29 Aug 2019

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Applications are invited from suitably qualified Kenyan Nationals for the following position:

Job Title: Senior Compliance and Donor Accountant

Job Location: Nairobi with regular travel to Somalia and Somaliland

Reports to: Country Financial Controller (CFC)

Direct Reports: None

Contract Details:

One (1) Year Fixed Term Contract Renewable Subject to Availability of Funds & Performance

Starting Salary of the Pay Grade – Kes 197,077

Group Pension after Confirmation of Appointment

Group Medical Cover (Principal + 2 Dependants)

Group Life Cover

Group Personal Accident Cover

Job Summary:

Focusing on compliance and donor grant management, the incumbent will be support the CFC in ensuring that proper financial and systems controls are in place and functioning effectively in line with Concern’s and donors’ procedures and policies. S/he will be supporting the CFC in planning and executing both scheduled and ad hoc audit engagements with the objective of obtaining clean bill of audit reports all the time. He/she will support in Donor budgeting and timely reporting. S/he will also support the CFC in ensuring that Concern’s partners fully comply with relevant policies and procedures of Concern and donors.

Main Duties & Responsibilities:**

Financial Systems and Controls:

§ Testing internal controls, targeting particular high-risk areas, documenting any weaknesses and making recommendations to address these weaknesses.

§ Assisting the CFC in developing audit engagements and undertaking institutional and project audits as required by Concern and donors. Do proper follow up and ensure that audit findings and recommendations are implemented in good time.

§ Assisting in communicating and educating staff on compliance requirements and necessary practices for a full compliance to Concern and donors’ policies and requirements.

§ Identifying any trends or new risks to the programme and inform the senior management on the need to take any remedial action.

§ Maintaining awareness of regulatory and legal development, compliance requirements, underline possible repercussions and recommend measures to mitigate non-compliance risks.

§ Assisting in the management of the organization’s risk register, its periodic review and update by the senior management

§ Assisting the CFC in completing the Emergency Country Finance Checklist and identifying any issues developing or short-term support required in the finance department during scale up of emergency response progarmmes. Ensure that the checklist is submitted to the Regional Accountant (RA) on monthly basis.

§ Performing procedures to identify occurrence of financial errors (poor/lack of proper supporting documents, miscoding, non-compliance with Concern’s delegation authority, procurement threshold, incurring excess expenditure without prior approval, non-compliance with donor requirements) or fraud (theft, bribery, forgery, misuse of assets, etc.) and bringing any findings to the attention of the CFC and the senior management (CD, SD & PD).

§ Carrying out regular checks/reviews on Concern’s logistics (focus on stores) and administration (file management) in order to assess any control weaknesses and report accordingly.

§ Advising and monitoring on value for money and making recommendations for improvement

§ Verifying existence of assets and recommending proper safeguards for their protection where necessary;

§ Assessing compliance with federal and member states’ laws and requirements and keep the management updated on changes in finance and tax issues relevant to staff and organization.

§ Review thoroughly all financial documents of projects funded by major donors and ensure the expenditure incurred fully comply with donor requirements before any donor audit takes place.

Donor Grant Management & Financial Reporting

§ Assist the CFC with the management of donor funds and timely production of donor reports, quarterly and annual financial reports for Dublin.

§ Assist budget holders with preparation of donor and organizational budgets; ensure compliance with donor regulations.

§ Assist the CFC in the process of obtaining explanations of variances between budget and actual spending, income etc.

§ Coordinate with the relevant programme staff and ensure that Donations in Kind received during the period are accounted for in line with Concern guidelines.

Local Partner Development & Support:

§ Participating in the assessment of the financial management capacity of Concern’s partners, identifying capacity gaps on annual basis, recommend actions to address the gaps and make follow ups with relevant staff for timely implementation.

§ Reviewing partners’ external audit reports and following up any issues raised in the audit reports.

§ Visiting partners’ offices to assess compliance and ensure correct systems are in place.

§ Making recommendations to the CFC and Management on the performance of Concern’s partners with special focus on the key areas that require management attention for immediate improvement (findings rated as high risk).

§ Assessing the finance skills of both finance and key non-finance staff of partner organizations by using the partner assessment tool (CLOFAT) and other relevant tools.

Other Duties

§ Assist in the facilitation and smooth undertaking of audit processes

§ Assist in preliminary investigations of alleged frauds, mismanagement, loss of assets or any other investigation

Job Specification:

§ A Degree in Finance, Accounting, Commerce, Business Management or related field

§ CPA (K) or ACCA professional certification or equivalent

§ At least five (5) years’ experience in a similar role. Experience in an international NGO that works with and through partners, internal audit and donor grants management is preferred. Prior working experience in Somalia/Somaliland and context knowledge is an added advantage

§ Knowledge of donor financial policies and procedures

§ Advanced proficiency in MS Excel is a must

§ Good communication and coordination skills

§ Good team player and capable of working with multicultural team

§ Ability to cope with stress; work under pressure often to strict deadlines.

§ Alertness and vigilance to potential breaches in compliance

§ Confidentiality, integrity, accountability and attention to detail

§ Strong communication, interpersonal, organization and planning skills

§ Fluent in both spoken and written English and Kiswahili. Fluency in the local language is an added advantage

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

How to apply:

Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to with the subject of the email as ‘Senior Compliance and Donor Accountant’. The closing date for applications is 29th August 2019.

Each application must include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.

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Source: NGO Job

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